Stop making copies

If you're using modern applications, you needn't save copies of your documents.

Instead, use version control which is built into many tools.

Copies of files are complicating, confusing, and bewildering for a number of reasons:

• you might be editing one copy while another person is working on a different copy

• you may not know which is the most current (finalfinal3.doc isn't very convincing)

• they are hard to distinguish when doing a file search

There are numerous articles on how to use version control, depending on your application. For Google, try this article: https://www.techrepublic.com/article/version-history-essentials-for-google-docs-sheets-and-slides/

For Office, try this: https://support.microsoft.com/en-us/office/view-previous-versions-of-office-files-5c1e076f-a9c9-41b8-8ace-f77b9642e2c2#ID0EDDD=Office_365